Global Creative Operation Administrative & Contract Coordinator

Description

• Supplier registration: purchase order & invoice coordination - 70%

  • Supplier registration
  • Raise the purchase orders
  • Enforce ELC Policy
  • Request the advance payments
  • Follow-up the coordination & collaboration with procurement teams
  • Ensure the invoice sending
  • Be the main contact for supplier for the administrative part
  • Update budget trackers
  • Report to creative op team and financial teams

   

  Contracts & Usage Right Tracking - 30%

  • Edit and follow-up of Non-disclosure Agreement (NDA), Master Service Agreement (MSA) and Scope of Works (SOW) documents.  
  • Edit and ensure deal memo signatures.
  • Update usage right trackers.

Qualifications

• Student in M1 or M2
• Apprenticeship contract for 1 year (minimum)
• Fluent in French and English (speaking and writing)
• Familiar with Excel
• Know accounting standards and tools (SAP/ Ariba)
• Confortable with office tools
• Very rigorous and well organized