Compliance Specialist

Join Estée Lauder Companies at Whitman Laboratories, where a fifth of the company's global sales output is manufactured. As a global leader in prestige beauty, we serve over half a billion consumers annually, offering renowned brands such as Estée Lauder, MAC, Jo Malone London, Clinique, and many more across over 150 countries. 

We are currently seeking a Compliance Specialist to champion our site-level compliance initiatives. This vital role ensures adherence to GMP regulations and corporate policies through robust documentation systems, audit readiness, complaint handling, and comprehensive training programmes. 

Key Responsibilities 

• Implement and ensure adherence to site-wide policies, procedures, and standards

• Maintain knowledge of applicable GMP regulations, regulatory guidelines, industry standards, corporate requirements, and best practices

• Conduct internal audits (GMP, hygiene, QMS) ensuring actions are documented, addressed, and tracked

• Manage 3rd party audits, follow-up, and corrective action plans

• Veeva Quality One (EQMS) quality role – review/approve CAPA, deviations/INC/INV, and change controls

• Veeva Quality One (EQMS) site representation with global team/SME

• OpenText (document management system) review/approval/system admin

• General QMS oversight, driving continuous improvement across all departments against KPIs

• Identify CI opportunities using audit results, trends, and observations

• Implement quality risk assessment programme

• Validation quality role – review/approve protocols pre- and post-execution

• Liaise with global compliance team/site representation

• Annual product reviews

Characteristics of a Successful Candidate  

• Experience in a regulated industry is essential; pharmaceutical or cosmetic sector experience is desirable

• Proven background managing and improving Quality Systems, including authoring and maintaining controlled documents

• Knowledge of UK and international compliance standards in GMP environments

• Ability to lead site-level compliance initiatives and support regulatory and third-party inspection readiness

• Familiar with document control, product recalls, and product quality review requirements

• Strong awareness of quality standards, risk management, and continuous improvement methods

• Excellent written and verbal communication skills; able to convey compliance expectations to varied stakeholders

• Able to work independentlywhile providing cross-functional support to QA and QC departments. 

• Proficient in Microsoft Office Suite, eQMS, e-learning platforms, and SAP (preferred). 

• Creative problem-solver with strong attention to detail and proactive approach to compliance challenges